--- title: ROI Calculator and Business Case - Key2XS description: Build the five-year business case for identity-governed physical access. Value recovered, Key2XS investment, payback and cumulative cash flow, with every assumption visible and editable. --- [![Key2XS](https://key2xs.com/hubfs/img/logo-white-horizontal.svg) ![Key2XS](https://key2xs.com/hubfs/img/logo-blue-horizontal.svg)](https://key2xs.com/?hsLang=en) Why Governance? 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Enter seven facts about your organization, inspect every assumption behind the numbers, and take the result to your CFO. ### Your organization Seven facts about your environment. Everything else is an assumption you can inspect and change below. Environment Electronic cylinders Physical access points in scope. Electronic keys / mobile identities Active key holders: employees, contractors and field engineers. Operations today Key administration FTE Full-time equivalents on manual provisioning, revocation, reporting and reconciliation. Lost or unreturned keys per year Includes contractor and employee turnover. Audit and compliance effort per year € Evidence collection, reconciliations and remediation. Access-related field interventions per year Site visits for wrong access, expired permissions and emergency changes. Risk and continuity Material access incidents per year Unauthorized or unmanaged physical-access events. Assumptions Industry defaults behind the model. Edit them to match your organization; every result updates instantly. Fully loaded cost per FTE Salary plus employer costs and overhead, per year. € Reduction in admin effort with Key2XS Automation and IAM/IGA-driven lifecycle. % Average cost per lost key incident Replacement, investigation, travel, re-keying exposure. € Reduction in lost-key incident cost Faster revocation and digital control. % Reduction in audit effort Automated governance, logging and reporting. % Average cost per field intervention Travel and labor. € Reduction in field interventions Remote and automated access lifecycle. % Expected cost per material incident Investigation, downtime, remediation and management effort. € Risk reduction with Key2XS Governed identity-based access and faster revocation. % Reset all values to defaults Key2XS business case Five-year ROI model, generated from key2xs.com/roi-calculator Value recovered with Key2XS €0 per year Today's annual cost of physical accessOperating cost plus expected incident cost, before Key2XS €0 Key2XS investment per yearSubscription and support €0 One-off implementationConnector, configuration and rollout, Year 0 €0 Net annual benefit €0 Payback n/a 5-year ROI 0% 5-year net benefit €0 #### Where the value comes from Annual benefit by category, after the reduction assumptions Administration €0 Lost or unreturned keys €0 Audit and compliance €0 Field interventions €0 Risk reduction €0 #### Cumulative cash flow, Year 0 to Year 5 Cumulative cash flow Break-even Year-by-year detail | Metric | Year 0 | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | | --- | --- | --- | --- | --- | --- | --- | #### Inputs and assumptions used | Input | Value | | --- | --- | Download the business case Copy share link Commercial ROI estimate, not an accounting forecast. Risk savings are expected-value assumptions and should be validated against your own incident history. The Key2XS investment shown uses indicative list pricing; a proposal for your environment may differ. Value / year**€0** Net / year**€0** Payback**n/a** [See results](https://key2xs.com/roi-calculator#roi-results) Link copied to clipboard × ### Get the full business case Leave your details and we unlock a printable PDF of this model, including the year-by-year cash flow and every assumption used. Annual value**€0** Net / year**€0** Payback**n/a** Your business case is ready Open the PDF and choose Save as PDF in the print dialog. The document includes your inputs, the assumptions and the five-year cash flow. Open PDF ## Want a proposal built on your numbers? Share the model with our team and we turn it into a proposal for your environment, or book a demo to see the identity lifecycle drive physical access. [Request a Proposal](https://key2xs.com/?hsLang=en#contact) [Book a Demo](https://key2xs.com/demo?hsLang=en) ### Contact us [Wilhelmina van Pruisenweg 104, 2595 AN Den Haag](https://maps.google.com/?q=Wilhelmina+van+Pruisenweg+104+Den+Haag) Kraanspoor 50, 1033 SE Amsterdam, The Netherlands [info@key2xs.com](mailto:info@key2xs.com) [+31(0)70 2045180](tel:+31(0)702045180) ### Platform - [Why Physical Access Governance?](https://key2xs.com/physical-access-governance?hsLang=en) - [Product](https://key2xs.com/products?hsLang=en) - [Integrations](https://key2xs.com/integrations?hsLang=en) - [ROI calculator](https://key2xs.com/roi-calculator?hsLang=en) ### Compliance - [CER Directive](https://key2xs.com/cer-directive?hsLang=en) - [NIS2 Directive](https://key2xs.com/nis2-directive?hsLang=en) - [EU Enforcement Tracker](https://key2xs.com/cer-tracker?hsLang=en) ### Company - [SailPoint partnership](https://key2xs.com/sailpoint-partnership?hsLang=en) - [Resource center](https://key2xs.com/resources?hsLang=en) - [Events](https://key2xs.com/events?hsLang=en) - [News](https://key2xs.com/news-archive?hsLang=en) - [Contact](https://key2xs.com/contact?hsLang=en) [![Penetration tested and verified by Sekurno](https://key2xs.com/hubfs/img/badges/sekurno-pentest-badge-white.svg)](https://www.sekurno.com/verified/key2xs) [![KuppingerCole Analysts Rising Star 2026 badge for Key2XS](https://key2xs.com/hubfs/img/badges/kuppingercole-rising-star-2026-key2xs.svg)](https://key2xs.com/analyst-recognition?hsLang=en) --- ![Key2XS](https://key2xs.com/hubfs/img/logo-white-horizontal.svg) Key2XS, pronounced “key to access” © 2026 Key2XS B.V. 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